Vendor & Supplier Management Software

About this app

The app runs the whole vendor-to-payment trail in one place. Bring a new vendor on with an approval workflow that checks their GST, PAN and bank details before they're ever sent an RFQ. Invite vendors to quote on a requirement, and let the app rank every response by total — the lowest price per item is highlighted automatically, and awarding anything else asks for a written reason on the record. Turn an awarded quote into a purchase order in one click, track the vendor's acknowledgement, and record goods receipt against it with a per-line quality check — short or damaged deliveries are flagged as a discrepancy, never silently accepted. A vendor's invoice is matched automatically against its PO and GRN: a clean match schedules its own payment using that vendor's agreed credit days, and a mismatch is held for review until someone explains it. Vendors get their own portal to quote, acknowledge orders, submit invoices and see what's due to them, so nothing arrives as an email attachment that has to be re-typed. Built-in reports — vendor performance, RFQ turnaround, PO aging, and payments due & overdue — show where the process is slow or exposed, each exportable to CSV. Fully hosted and carrying your own name, logo and colours on every screen, with nothing to install and nothing to maintain.

Why buyers pick it

Everything included 12

1. Vendor master dataGST, PAN, bank details, categories and certifications, with an approve / reject / suspend workflow
2. Vendor ratingsquality, delivery and price ratings recorded when a PO closes, rolled up into an overall score
3. RFQs: invite any number of vendors to quote on a requirement, with manual or vendor-submitted quote entry
4. Comparative statementquotes ranked L1/L2/L3 by total, lowest price per item highlighted, non-lowest awards require a written justification
5. Purchase ordersgenerated from an awarded quote with terms, delivery schedule and vendor acknowledgement tracking
6. Goods receipt (GRN)record what's received against a PO with a per-line quality check; short or rejected lines auto-flag a discrepancy
7. Vendor invoices & 3-way matchvendor invoices matched automatically against the PO and GRN, with an override reason required to approve a mismatch
8. Paymentsauto-scheduled from an approved invoice using the vendor's credit days, with overdue auto-flagged and a payment reference on settlement
9. Vendor portalvendors log in to view RFQs, submit quotes, acknowledge orders, and submit their own invoices with a PDF
10. Reports: vendor performance, RFQ turnaround, PO aging, and payments due & overdue, each exportable to CSV
11. Roles & accessAdministrator, Purchase Manager, Accounts and Vendor, each scoped to what they need to see and do
12. Configurationbrand name, tagline, logo, favicon, colour palette and procurement policy (3-way match tolerance, document numbering), all from Settings

What you get

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